WHO THIS WORK IS FOR
Businesses with incomplete books, unexplained balances or an accounting handover.
Accounts Cleanup & Reconciliation — what the work covers
Cleanup starts by preserving original records and identifying gaps. A closing difference may come from an opening balance, duplicate voucher, missing invoice, allocation issue or genuine unresolved transaction.
We compare bank and control accounts, debtor and creditor ledgers, suspense and statutory balances with evidence. Corrections should explain the transaction and preserve an audit trail, not force totals to match. The output can include correction workings and an unresolved-item register; historical filing, investigation or audit work is scoped separately.
WORK TO BE AGREED
Accounts Cleanup & Reconciliation: scope and deliverables
Confirm which of the following tasks, records and deliverables are included in your proposal before work starts.
- Opening balance and data-quality review
- Bank, debtor, creditor and suspense reconciliation
- Proposed corrections and management clarification
- Closing schedules and unresolved-item handover
What to confirm in your handover
- Books or reconciliation workings within the agreed scope
- Bank, debtor, creditor and statutory control schedules as applicable
- An open-item register and agreed periodic reports
Agree the information you will provide, the work we will perform and the records you will receive on completion.
PREPARATION CHECKLIST
Documents for Accounts Cleanup & Reconciliation
Start with these records. The initial review identifies any additional information needed for your entity and period.
- 01Accounting backup or ledger exports
- 02Opening trial balance and prior financials
- 03Bank and payment-account statements
- 04Customer, vendor and statutory balance support
- 05Invoices and explanations for open items
Use an agreed secure channel for documents. The initial enquiry form is for a description of your requirement, not financial documents or portal passwords.
Discuss the document requirementsHOW THE WORK PROGRESSES
How accounts cleanup & reconciliation work progresses
Map the records
Agree opening balances, data sources, reporting needs and responsibilities.
Record and reconcile
Process the agreed transactions and track differences for clarification.
Close and report
Review control accounts and prepare the reports and open-item list.
FEES & TIMING
Fees and timing for Accounts Cleanup & Reconciliation
Your proposal should identify the professional work, deliverables and any separate charges. Relevant fee factors for this service include:
- Transaction volume, bookkeeping period and data-entry responsibilities
- Number of banks, marketplaces, branches and accounting systems
- Opening-balance quality and the extent of historical cleanup
- Frequency and format of management reports and closing schedules
A recurring close needs an agreed information cut-off. Historical cleanup is planned after the opening balances, source data and unresolved items have been assessed.
BEFORE YOU BEGIN
Questions worth asking.
Can you review Tally books?
Share an available backup or agreed exports. Access and review method are confirmed before work.
Will every suspense balance be cleared?
Only where evidence supports a treatment. Other items stay identified for resolution.
Does cleanup replace audit?
No. Accounting correction and independent assurance have different objectives.
Professional information & official sources
Prepared by Mohit R Gupta & Associates, Chartered Accountants, Delhi. General service information; not a substitute for advice on your facts. Applicability and period-specific requirements depend on your facts. Use the official portals for current forms, rules and notifications.
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